Video Conferencing for Face to Face Meetings Between Geographically Distributed Teams

With the growth of the virtual workforce, video conferencing is emerging as a fast and reliable communication channel that overcomes the distance between the teams.


Remote working is fast becoming a norm and most organizations have geographically distributed teams to handle the various projects. Today’s workforce comprises in-house employees, freelancers, permanent staff who are working from home, and also staff that is deployed onsite at client locations. Regular meetings, discussions, and reviews are required among the team members for an efficient workflow. This brings the need for high definition eConferencing systems to connect the team at different locations and ensure the smooth continuation of the workflows.

Videoconference or eConference is a mode of conducting meetings where the participants are at different locations and the audio and video data are transmitted over the internet. Using this technology people can hold face-to-face meetings from any location without requiring the participants to assemble in a common room.

The videoconferencing system connects personal devices such as laptops and desktops and also supports screen sharing to facilitate seamless meetings between geographically distributed teams. Screen sharing is a powerful collaboration feature that can help the members broadcast the entire screen and demonstrate their documents or excel sheets. This gives the rest of the team an exact idea of the discussion, supports brainstorming, and avoids miscommunication.

Advancements such as whiteboards allow the participants to sketch out their ideas in real-time on the app as if they are presenting it on a whiteboard in the meeting room. Many interactive whiteboards enable multiple users to edit the whiteboard in real-time. Miro, Stormboard, Limnu, Sketchboard, and Conceptboard are some of the popular whiteboard applications.

video conference can be used to conduct agenda-based meetings, training sessions, webinars, and even for informal get-togethers. Companies may also use video conferencing to hold product demos for clients in distant places or different countries.

Types of video conferencing systems

The videoconferencing technology has emerged from simple video calls to systems that can provide in-person experience to each member. Depending on team size and requirements you can choose any of the following popular eConferencing systems.

Desktop conferencing is the commonly used video conferencing system where all required hardware and software are built-in to the desktops or laptops. So, the conferences do not require a dedicated meeting room. Smartphones can also be used for video conferences.

Room-based video conferencing uses a dedicated boardroom for the meetings and technology is installed in the room. This system provides a superior experience to the users through built-in audio equipment, high-grade cameras, and screens that have limited technical errors.

The telepresence video conferencing system utilizes high-end technology to eliminate the spatial barrier among the participants. It gives the participants an illusion or experience of being present in the same room.

Benefits of using eConferencing for a geographically dispersed team

A virtual team needs an error-free solution to conduct digital meetings seamlessly and a high definition eConferencing solution can deliver the following advantages to the team.

  • Improves the flow of communication and brings structure in the meeting – The video conferencing system allows setting an agenda and the start and ending time for the meeting. This will ensure that everyone attends the meeting on time and have an understanding of the flow of the meeting. Besides, the visual cues of the participants are clear during the meeting and this improves rapport and communication.
  • Visibility and engagement – Video conferencing creates a face-to-face interaction among the team. There is a high level of visibility and a need to maintain virtual eye contact during the meetings. This also boosts the level of engagement for the sessions.
  • Simplifies meetings through a single solution – Online meetings have diverse requirements such as high-quality audio and video, screen sharing facility, real-time messaging, notifications, meeting recording, and live streaming. Using multiple vendors for each function would increase the cost for the company. Video conferencing equipment provides a consolidated platform that integrates and simplifies all the requirements. The team members can remain focused on the meeting without bothering about the technological aspects.
  • Increases productivity – An eConferencing solution may increase the productivity of the remote team. It supports faster communication and decision-making. As a result, issues can be resolved faster leading to increased efficiency.


Video conferencing can bring the human connection to the meetings of remote teams. Through this technology companies can employ a digital workforce that is dispersed across the globe and ensure effective collaboration among the team members. Before you select an eConferencing solution ensure that it provides high-quality video and audio experience for conducting successful remote meetings.

SBL provides a high definition eConferencing solution to support the communication needs of your remote team. Our solution is customizable to meet the growing needs of your business and allows scalability, flexibility, and data security. Get in touch with our Technology division to discover cost-effective eConferencing solutions for your business needs.

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