Do you know that you can save approximately five hundred and twenty-eight hours per employee by document digitization?
Wondering what digitization is all about? To put it simply, the process of converting into a digital format is known as digitization. In the storage, transmission and processing of data, digitization plays a crucial role. Unlike analog data, digital data does not suffer from any loss of quality every time that it is transmitted or copied. Since there is no degradation of quality, digitization is considered as the best way to preserve important information.
The movement towards digitization has been greatly helped with the exponential rise in smartphones and mobile applications. As more and more people are using mobile devices to access their emails or fill up their time sheets, digitization is being regarded as the need of the hour and a much better alternative to paper-based collection of data.
If you want to know how digitizing the collection of your data can transform the way your business functions, keep reading.
Speeds up collection of data
Digitizing data collection can help speed up the process by about fifty percent. Since it is done using digital technology, you can look forward to a streamlines process and be able to save precious time. You can even add features, such as geo-location, digital signatures, timestamp data and so on. With the help of digitization, you can not only quicken the process, but also embed vital information, such as pictures. As the process of data collection is accelerated, your staff will be able to save a lot more time to concentrate on other important business functions.
Automate business tasks
• Manual editing is a thing of the past and everyone is employing AI systems for gathering data.
• By digitizing data collection, businesses are able to automatically validate information and carry out tasks, such as dispatching maintenance team in order to fix repairs after inspection and so on. Moreover, your business will not have to spend hours in manual auditing the data collected.
Preservation of important business data
With paper-based data, there is a high chance of crucial information getting lost. Not just lost, you might also not find the information you need at the right time. Furthermore, you might require a separate cabinet space in order to store all the paper-based data. Thanks to document preservation with the help of digitization, you will be able to store all the data in one place and not live in constant fear of the loss of vital information that may cause huge loss to your business.
Easy access of data anywhere
When you choose paper preservation through digitization, you make it possible for accessing important business information from anywhere. All you require is a mobile device and all the business data will be at your fingertips.
So, do you want to secure your critical business data and automate the entire process?
SBL can help you to easily convert all of your paper-based data to digital assets. They have the tools and expertise to handle the entire process. With their digitization services, you can easily search and retrieve data.