The complete know-how of a business can be found in its various media assets – documents, books, manuscripts and papers (which may be old and fragile), maps, aperture cards, microfilms, microfiche, and drawings. As the business expands, the number of documents and files continues to grow exponentially. Filing is one of the most common methods used by businesses to store records, access important information, keep track of important forms and invoices and also to protect data that must be available for a long span of time.
The most commonly thought-of business filing and archiving system is the traditional stand-alone filing cabinets and drawers. Many enterprises today find that a significant amount of their time and effort is taken up by a substantial amount of paperwork and the filing system that goes with it. As per statistics, 92% of information is kept in manila folders and 80% of technical information is on paper and microfilm, resulting in half an office workers’ time spent handling paper or data entry, causing around 50% of the projects to go behind schedule.
With recent advances in office technology, businesses are switching to the electronic realm of filing like electronic filing systems. Storage teams are constantly on the lookout for the right solution for holistic data protection, while grappling with the problem of data archiving which is usually not properly integrated in most backup environments.
Data archives are often confused with data backups. Data backups are used to restore data in case it is lost, corrupted or destroyed. In contrast, data archives protect older information that is not needed for everyday business operations but may occasionally need to be accessed. Data archives are also indexed and have search capabilities so that files and parts of files can be easily located and retrieved.
SBL’s Digital Archival Management System (DAMS), a web based platform – can help you in architecting the perfect solution in streamlining and managing these artifacts and offers greater control over critical documents. Its feature rich document writer, unparalleled security features and quick and easy search functions enable you to store and archive historical data regardless of scale or complexity of data growth. This data can be securely stored on a cloud-based server that is accessible anytime and anywhere over diverse devices such as computers, laptops, and mobile phones.
DAMS offers a highly intuitive web-based solution for the internet and intranets. Equipped with powerful archiving and tagging features, DAMS makes it very easy to search and access files. Equipped with features such as auto-complete and auto-suggest options, multi-lingual search, phonetic transliteration, and simultaneous search across different types of digital archives by category, DAMS offers one of the fastest and most intuitive search capabilities.
While our quality checks at every step ensure the accuracy of digitized data, our rigorous authorization and authentication procedures ensure the security of the digitized information on the cloud. We also provide support to optimize the storage of your original documents for posterity, making DAMS the ideal solution for extending the life expectancy of your original documents.