Tag Archive: document preservation services

Archive your Data in a breeze!

DAMS-Blog

The complete know-how of a business can be found in its various media assets – documents, books, manuscripts and papers (which may be old and fragile), maps, aperture cards, microfilms, microfiche, and drawings. As the business expands, the number of documents and files continues to grow exponentially. Filing is one of the most common methods used by businesses to store records, access important information, keep track of important forms and invoices and also to protect data that must be available for a long span of time.

The most commonly thought-of business filing and archiving system is the traditional stand-alone filing cabinets and drawers. Many enterprises today find that a significant amount of their time and effort is taken up by a substantial amount of paperwork and the filing system that goes with it. As per statistics, 92% of information is kept in manila folders and 80% of technical information is on paper and microfilm, resulting in half an office workers’ time spent handling paper or data entry, causing around 50% of the projects to go behind schedule.

With recent advances in office technology, businesses are switching to the electronic realm of filing like electronic filing systems. Storage teams are constantly on the lookout for the right solution for holistic data protection, while grappling with the problem of data archiving which is usually not properly integrated in most backup environments.

Data archives are often confused with data backups. Data backups are used to restore data in case it is lost, corrupted or destroyed. In contrast, data archives protect older information that is not needed for everyday business operations but may occasionally need to be accessed. Data archives are also indexed and have search capabilities so that files and parts of files can be easily located and retrieved.

SBL’s Digital Archival Management System (DAMS), a web based platform – can help you in architecting the perfect solution in streamlining and managing these artifacts and offers greater control over critical documents. Its feature rich document writer, unparalleled security features and quick and easy search functions enable you to store and archive historical data regardless of scale or complexity of data growth. This data can be securely stored on a cloud-based server that is accessible anytime and anywhere over diverse devices such as computers, laptops, and mobile phones.

DAMS offers a highly intuitive web-based solution for the internet and intranets. Equipped with powerful archiving and tagging features, DAMS makes it very easy to search and access files. Equipped with features such as auto-complete and auto-suggest options, multi-lingual search, phonetic transliteration, and simultaneous search across different types of digital archives by category, DAMS offers one of the fastest and most intuitive search capabilities.
While our quality checks at every step ensure the accuracy of digitized data, our rigorous authorization and authentication procedures ensure the security of the digitized information on the cloud. We also provide support to optimize the storage of your original documents for posterity, making DAMS the ideal solution for extending the life expectancy of your original documents.

Digitization & Archival of Documents

Importance of planning digitization & archival process.

It’s true that digitization of records helps organizations in reducing/eliminating the amount of paper documents handled and increase the life of critical records/documents which helps in decision making.

Organizations so often decide to digitize the records without giving any thought to the issues that need to be considered/addressed before the digitization process.With over 10 years of experience in
digitizing millions of record, SBL takes a small step to run across the major items need to be considered while digitizing the records.

Define the targeted end result through digitizing the records

  • Disaster recovery through digital archival
  • Improved access through better search and retrieval
  • Reduce the cost in preserving the documents & saving shelf space
  • Improved & streamlined work flow

Define the access to the documents

  • Who will access the document
  • How often the records will be accessed
  • How will the user access the document
  • How many users will access the documents
  • Geographic locations where the access need to be provided

Plan Digitization budget – including the following

  • Document preparation
  • Document scanning / image capturing
  • The archival management software budget/DMS Software
  • Indexing the document
  • Hardware and software implementation & maintenance
    • – Document Experts

Apart from these the organization need to define the point of contacts- Defining the point of contactfor digitization & migration process, and the infrastructure for storage and backup of digitized documents.

Click to know more about
SBL’s capability in Digitization and Archival management

Business Process Management @ SBL: What does excellence look like?

Business Process Management-SBL

Business Process Management


Accuracy, consistency, innovation; these are the key characteristics which make for an excellent Business Process Outsourcing Partner. At SBL, we believe this to such an extent that we have enshrined them in our company Vision and Values.

Over the past ten years, SBL has grown into a well-respected, ISO Accredited organisation with an international reach; we have achieved this through an unswerving focus on customer relations and account management. Consistently accurate delivery, coupled with thought leadership innovation has resulted in a steady procession of long-standing, loyal clients. Indeed the message is simple: deliver what is expected, when it is expected, with one eye continuously on better ways of doing things and trust is established. Trust is the primary currency in everything that we do.

Our Business Process Management (BPM) division is SBL’s largest; literally billions of data records and transactions have passed through the BPM team. To support and expand the BPM division’s operational capacity we recently opened an additional dedicated Data Management Centre in Madurai. Already ISO Accredited, this dedicated centre will enable us to develop a joined up and integrated data management strategy for our clients. In the context of major opportunities and challenges such as Big Data, BIM, and Inspire, this type of innovative approach is, we believe, another example of how good becomes excellent.

Accreditations and Associations also play their part in driving excellence. As well as our 3 ISO Awards, our Six Sigma practices, and our membership of trusted organisations such as NASSCOM, The Confederation of Indian Industry, and the Data Security Council of India, our innovative approach has lead to specific recognition. Just last year we were shortlisted for NASSCOM’s Emerge 50 Award, and recognised for our part in launching India’s first high-tech Legislative Assembly House. The implementation and management of best practice standards are essential to delivering excellence to international clients.

In terms of specifics, our BPM division has grown into a multi-disciplinary operation which draws on these central best practice standards. By offering a range of services the BPM team can offer a complete, joined up approach. These services include: Document Management; Finance & Accounting; Claims Processing; Research & Analytics; e-content including books and magazines. Our core sectors range from Genealogy and Publishing to Accountancy, Insurance and Legal.

In order to deliver these services to the highest standards we operate on an international bricks-and-mortar basis. We have several production centres in India but also Account Management offices in USA, UK, Australia and, very soon, Qatar. Having a local resource in our clients’ own countries or geographical vicinities is another essential component for delivering excellence, as our clients are able to draw on local expertise and support. This is important for addressing the different time zones, but also for establishing and building face to face business relationships.

If you would like to hear more about what we do, or to talk us through what you do, please don’t hesitate to contact us:- info@sblcorp.com