Tag Archive: Document Digitization services

Digital India- Great idea for public services integration


A step towards empowering citizens digitally is to provide a collaborative platform to have public services linked directly to them. In terms of technology, there is more than just the concept of cashless economy and online payments. If one comes to think about it, a lot more can be explored in digitization, rather than just online shopping or e-payments. The idea of inculcating digitization in governmental procedures is to make digital infrastructure a ‘utility’ for people, government and services.

National e-governance plan is an effort to escalate digital literacy to the next level by bringing public services closer to citizens via digital means. The sole objective of e-governance is to create transparency between public and government services. With the evolving idea of digital India, services by the government will be electronically delivered and the solutions to all the public queries are made digitally accessible. Citizens can now have easier access to all public services, information and policies. It helps in keeping track of the activities done by local authorities across various public domains like land records, municipal records, education, passports, birth, death and marriage records. Citizens can easily trace down the relevant details from these records as the scanning processes are automated, hence eliminating the tedious manual task of scanning through large public data. Traditionally, manual scanning was a very a time consuming task and was a potential to errors. With digitization, the effort and time spent on it is dramatically reduced, giving out error free and reliable data, hence increasing the credibility of government services.

Digitization for sure plays an important role in promoting economic development of the country. By making public services available, businesses can collaborate with the state government to leverage technology further and grow. In addition to reducing the operational and material costs, it meets the real needs of the general public as the interactions between the public and the government machinery is considerably made easier. With digitization as the core concept, public relationship for government agencies has improved like never before. The concept of ‘Digital India’ is an attempt to build a stronger infrastructure within the country by encouraging digital literacy among its citizens. When backed by proper infrastructure, digital transformation is no more a choice, but a necessity to fuel a potential growth.

Archive your Data in a breeze!

DAMS-Blog

The complete know-how of a business can be found in its various media assets – documents, books, manuscripts and papers (which may be old and fragile), maps, aperture cards, microfilms, microfiche, and drawings. As the business expands, the number of documents and files continues to grow exponentially. Filing is one of the most common methods used by businesses to store records, access important information, keep track of important forms and invoices and also to protect data that must be available for a long span of time.

The most commonly thought-of business filing and archiving system is the traditional stand-alone filing cabinets and drawers. Many enterprises today find that a significant amount of their time and effort is taken up by a substantial amount of paperwork and the filing system that goes with it. As per statistics, 92% of information is kept in manila folders and 80% of technical information is on paper and microfilm, resulting in half an office workers’ time spent handling paper or data entry, causing around 50% of the projects to go behind schedule.

With recent advances in office technology, businesses are switching to the electronic realm of filing like electronic filing systems. Storage teams are constantly on the lookout for the right solution for holistic data protection, while grappling with the problem of data archiving which is usually not properly integrated in most backup environments.

Data archives are often confused with data backups. Data backups are used to restore data in case it is lost, corrupted or destroyed. In contrast, data archives protect older information that is not needed for everyday business operations but may occasionally need to be accessed. Data archives are also indexed and have search capabilities so that files and parts of files can be easily located and retrieved.

SBL’s Digital Archival Management System (DAMS), a web based platform – can help you in architecting the perfect solution in streamlining and managing these artifacts and offers greater control over critical documents. Its feature rich document writer, unparalleled security features and quick and easy search functions enable you to store and archive historical data regardless of scale or complexity of data growth. This data can be securely stored on a cloud-based server that is accessible anytime and anywhere over diverse devices such as computers, laptops, and mobile phones.

DAMS offers a highly intuitive web-based solution for the internet and intranets. Equipped with powerful archiving and tagging features, DAMS makes it very easy to search and access files. Equipped with features such as auto-complete and auto-suggest options, multi-lingual search, phonetic transliteration, and simultaneous search across different types of digital archives by category, DAMS offers one of the fastest and most intuitive search capabilities.
While our quality checks at every step ensure the accuracy of digitized data, our rigorous authorization and authentication procedures ensure the security of the digitized information on the cloud. We also provide support to optimize the storage of your original documents for posterity, making DAMS the ideal solution for extending the life expectancy of your original documents.

Why to digitize & archive office documents…

DAMS
More and more organizations are leveraging technology to improve the workflow and reduce the operational cost. Digital archive of documents is a key element for the success of a technology driven workflow management.

Digital archives helps organizations to save, store and protect data in a central repository and make it available for future use based on access controls. A successful Digital archive should be associated with a powerful search and retrieval solution supported with appropriate meta data / tags.

Business needs to convert documents in to digital format differ from organization to organization and from case to case. Major benefits targeted by organization includes…

  • Preservation on data for long duration.
  • Easy Search and retrieval of specific data.
  • Reduce Storage of large volume of age old physical documents.
  • Centralized repository of data eliminating data redundancy.
  • Data support for success of workflow management solution.
  • Reduce operational costs.
  • It is important for organizations to choose appropriate vendor for digitization and archival management of the organizations data. An experienced vendor with clear understanding of information can help organizations to analyze, plan and implement successful digitization process.

    SBL’s consultative approach and ability to digitize multilingual records from different formats (including age-old manuscripts, microfilm, images) has added value to numerous international companies and organizations. Over the past decade, SBL has successfully digitized of billions of records across Government departments, Libraries and Publishers.

Digitization & Archival of Documents

Importance of planning digitization & archival process.

It’s true that digitization of records helps organizations in reducing/eliminating the amount of paper documents handled and increase the life of critical records/documents which helps in decision making.

Organizations so often decide to digitize the records without giving any thought to the issues that need to be considered/addressed before the digitization process.With over 10 years of experience in
digitizing millions of record, SBL takes a small step to run across the major items need to be considered while digitizing the records.

Define the targeted end result through digitizing the records

  • Disaster recovery through digital archival
  • Improved access through better search and retrieval
  • Reduce the cost in preserving the documents & saving shelf space
  • Improved & streamlined work flow

Define the access to the documents

  • Who will access the document
  • How often the records will be accessed
  • How will the user access the document
  • How many users will access the documents
  • Geographic locations where the access need to be provided

Plan Digitization budget – including the following

  • Document preparation
  • Document scanning / image capturing
  • The archival management software budget/DMS Software
  • Indexing the document
  • Hardware and software implementation & maintenance
    • – Document Experts

Apart from these the organization need to define the point of contacts- Defining the point of contactfor digitization & migration process, and the infrastructure for storage and backup of digitized documents.

Click to know more about
SBL’s capability in Digitization and Archival management

Digitize and Archive all your documents for successful e-Governance solutions.

The journey of e-Governance initiatives in India aims for a wide sector of applications with emphasis on citizen-centric services. Most of the States/UTs started various citizen- centric e-Governance projects which aim a greater impact on governance.

In spite of successful implementation of e-Governance projects across the country, e-Governance initiatives have not been fully utilized or for getting the desired impact due to various reasons.

A major hurdle / challenge faced by these initiatives is the availability of age old, physical documents in digital format. A strong digital archive of old and existing data is critical for the success of e-Governance solutions. Documents available on paper make it difficult to store,preserve and retrieve as and when it is required for references and reproduce based on the requirements.

Digital archival of these documents makes it easier to preserve these documents and make it available for decision making. SBL supports e-Governance initiatives by offering an end-to-end solution which meets the existing requirements of digital documents and also addresses the future needs.

The DAMS (Digitization & Archival Management System) solution digitizes and archives the documents and facilitates advanced search and retrieval, makes the data available in digital format for the authorized users and supports the success of citizen centric- e-Governance initiatives.

DAMS solution employs state of the art scanning technologies to preserve and scan the documents securely. DAMS supports digitization of documents on paper, charts and micro films. Speed of scanning operation, Safety of documents and security of digitized information are the major areas where DAMS solution excels.

DAMS solution offers customized solutions including multi-language support, advance/multi level search & retrieval functions with auto completion of search keywords to name a few. Further, access to the digitized documents is controlled in secure role based access policies which can be controlled by a central administrator.

SBL DAMS supports the following organizations across the country including Kerala Legislative Assembly, Himachal Pradesh Legislative Assembly, Airport Authority of India, LPSC – Department of Space, FEDO- FACT Designing and Engineering Organization, Delhi Cantonment Board, Kerala State Electricity Board, Regional Cancer Centre, Kerala Media Academy, Kerala State Industrial Enterprise, Mathrubhumi Printing and Publishing Ltd, Centre for Development of Imaging Technology.

Reach SBL DAMS team to convert all you physical document to digital…

Offshore Services Provider SBL Opens North American Headquarters in South Florida

SBL is proud to announce our expansion into North America with our operations center in Palm Beach Gardens, Florida. As we service our current clients and build new relationships in the US and Canada, we understand the need to provide an immediate line-of-sight view of our capabilities through a local presence. This U.S. operations center will execute all SBL business development, marketing communications, customer service and PR activities in North America.

The SBL USA office is managed by Paul Dudley, VP of North American Business Development and a Florida native with a comprehensive background in global sales, marcom, PR and customer service. With a combined 50 years’ experience in fulfilling sales and marketing requirements for international enterprises, the SBL USA team is working to effectively acquire and deliver business in North America. SBL US(1)

SBL celebrates Environment Protection milestone.

10th

At SBL, we are proud to be celebrating the tenth anniversary of our involvement in India’s Environment Protection Initiative. Originally set up in support of national projects, it has since grown into the starting point for all our international project standards. This journey has been recognised and audited on numerous occasions, through our multiple ISO and Six Sigma Accreditations and our Associations with major international Partners and Organisations.

As a direct result of this initiative we now lead on state-wide government projects that have environment protection at their heart. In the last few months alone these have included:

Digitization & Archival Management

  • Digitizing the State of Kerala’s Legislative Assembly proceedings since 1888.
  • Digitizing and archiving old newspapers for Kerala Media Academy.

E-Governance

  • e-Vidhan project for the Himachal Pradesh Legislative Assembly. Environmental considerations included:
    • Drastically reduce paper used to almost zero
    • Save over 6,000 trees supplying oxygen to over 12,000 people
    • Saving over Rs.10-15 Cr. on paper and printing costs
    • Deliver an online app for remote attendance dramatically reducing travel expenses and carbon emissions
    • Deliver a sustainable online portal which not only makes the process more efficient, with better decision making and outcomes, but which also dramatically reduces duplicated work and waste.
  •  
    Geospatial Services

    • BIM for Smart Cities
    • Environment and forestry planning and suatainability.
    • Groundwater analysis and flood modelling.
    • Agriculture management and productivity.
    • Mining and Corporate Responsibility.
    • Site suitability analysis for solar, wind and thermal.

    This anniversary coincides with the re-launch of our Group Mission, Vision and Values. Much has changed in ten years and we have updated our company policies to reflect the increased opportunities to forge global partnerships. Our core values of integrity, trust, accountability, innovation, teamwork and leadership underpin our commitment to operate in a sustainable, transparent and collaborative manner at all times. The inspiration for our Mission and Vision encapsulates this corporate responsibility:

    “Our worth is not measured by our look, popularity and money we amass. Our true worth would be measured by the benefits others gain out of our success and the positive impact we create to human life”. – Lord Shirdi Sai

    Over the next ten years we hope to expand significantly the number of clients for whom we operate a dedicated team throughout the year. This creates efficiencies and economies of scale while also allowing for more effective forward planning, project standardisation and teamwork based on collaborative innovation. These benefits in turn lead to less waste, greater productivity, an engaged and fulfilled work force on both sides of the partnership and a shared vision of how to develop and deliver a sustainable future together.

    If you would like to explore how an association with SBL can benefit your business practices please contact info@sblcorp.com