Tag Archive: Digitization of document

Digitization & Archival of Documents

Importance of planning digitization & archival process.

It’s true that digitization of records helps organizations in reducing/eliminating the amount of paper documents handled and increase the life of critical records/documents which helps in decision making.

Organizations so often decide to digitize the records without giving any thought to the issues that need to be considered/addressed before the digitization process.With over 10 years of experience in
digitizing millions of record, SBL takes a small step to run across the major items need to be considered while digitizing the records.

Define the targeted end result through digitizing the records

  • Disaster recovery through digital archival
  • Improved access through better search and retrieval
  • Reduce the cost in preserving the documents & saving shelf space
  • Improved & streamlined work flow

Define the access to the documents

  • Who will access the document
  • How often the records will be accessed
  • How will the user access the document
  • How many users will access the documents
  • Geographic locations where the access need to be provided

Plan Digitization budget – including the following

  • Document preparation
  • Document scanning / image capturing
  • The archival management software budget/DMS Software
  • Indexing the document
  • Hardware and software implementation & maintenance
    • – Document Experts

Apart from these the organization need to define the point of contacts- Defining the point of contactfor digitization & migration process, and the infrastructure for storage and backup of digitized documents.

Click to know more about
SBL’s capability in Digitization and Archival management