Technology services

e-Governance solutions for improving State Legislative processes

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eVidhan’s successful implementation in Himachal Pradesh State Assembly and subsequent facilitation of 4 consecutive Assembly sessions has drawn attention of other Indian states and has propelled their efforts in implementing e governance solutions for supporting effective Legislative process.

e governance solutions like eVidhan, support the Legislative Assemblies in improving the legislative process through tracking and monitoring entire Legislative Processes,implementing an effective Time Management during the sessions, improving the efficiency of processes through centralized data-flow across the stake holders and by reducing the operational costs and by making the whole process transparent to the Citizens and making them part of the process.

eVidhan System implemented in August 2014 at Himachal Pradesh Vidhan Sabha, has successfully facilitated all the sessions afterwards and has saved nearly Rs.15 crores of operational expenses by reducing the usage of paper & printing and file movement costs. This is in addition to the contribution to environmental protection & decrease in Carbon footprint.

Mobile application solutions along with the e governance solutions support the Hon’ble Members of Legislative Assemblies to access the day’s business 45 minutes before the start of the session. The system also facilitates them to access the information of the entire proceedings of the House in the digital form on their mobile phones and tablets immediately after the end of the day’s work.

eVidhan project is the first e governance solution for Legislative Assemblies in India and was developed as a joint venture between the Himachal Pradesh State Legislative Assembly, National Informatics Centre, National Informatics Centre Services Incorporated (NICSI), Government of Himachal Pradesh along with SBL.

Document Digitization: protect and maximise the value of your data

Digitization has three primary objectives: first, to preserve and protect irreplaceable originals from loss or excessive handling; second, to make the information contained within them available to a much wider audience; third, to combine information from several documents to form a composite data archive.

To ensure effective digitization it is vital to understand how the digitized material will be used and what benefits they need to deliver. This is defined at the process scoping phase with a close eye on the whole life of the digitized documents, including integration with the over-arching data ad IT strategy.

The digitization process is based on the document types (scanned images, manuscripts, etc), the volume of documents (large-scale digitization, selective digitization) and the core objectives which the digitized versions need to deliver. This process should adhere to quality control and evaluation standards to ensure the long-term life of the digitization.

Steps include:

  • Selection & assessment of documents based on the clearly defined objectives
  • Prioritization & preparation of documents for digitization
  • Meta-data collection
  • Digitization of documents
  • Updating of digital records to repositories.

Prior to digitization it is important to consider how the documents will be indexed, stored and accessed by users. To this end it is essential to capture clear, comprehensive and detailed meta-data as part of the archive scope, architecture and creation.
Meta-data creation should consider and define all the relevant document attributes. It should be in accordance with the technical standards and user community defined guidelines to ensure long-term access of digitized documents.

SBL supports organizations to define and implement digitization processes. For more than a decade SBL has digitized billions of records for Government departments, Libraries and for Publishers. SBL’s ability to digitize multilingual records from different formats (including age-old manuscripts, microfilm, images) has added value to numerous international companies and organisations.

Digitization & Archival of Documents

Importance of planning digitization & archival process.

It’s true that digitization of records helps organizations in reducing/eliminating the amount of paper documents handled and increase the life of critical records/documents which helps in decision making.

Organizations so often decide to digitize the records without giving any thought to the issues that need to be considered/addressed before the digitization process.With over 10 years of experience in
digitizing millions of record, SBL takes a small step to run across the major items need to be considered while digitizing the records.

Define the targeted end result through digitizing the records

  • Disaster recovery through digital archival
  • Improved access through better search and retrieval
  • Reduce the cost in preserving the documents & saving shelf space
  • Improved & streamlined work flow

Define the access to the documents

  • Who will access the document
  • How often the records will be accessed
  • How will the user access the document
  • How many users will access the documents
  • Geographic locations where the access need to be provided

Plan Digitization budget – including the following

  • Document preparation
  • Document scanning / image capturing
  • The archival management software budget/DMS Software
  • Indexing the document
  • Hardware and software implementation & maintenance
    • – Document Experts

Apart from these the organization need to define the point of contacts- Defining the point of contactfor digitization & migration process, and the infrastructure for storage and backup of digitized documents.

Click to know more about
SBL’s capability in Digitization and Archival management

Digitize and Archive all your documents for successful e-Governance solutions.

The journey of e-Governance initiatives in India aims for a wide sector of applications with emphasis on citizen-centric services. Most of the States/UTs started various citizen- centric e-Governance projects which aim a greater impact on governance.

In spite of successful implementation of e-Governance projects across the country, e-Governance initiatives have not been fully utilized or for getting the desired impact due to various reasons.

A major hurdle / challenge faced by these initiatives is the availability of age old, physical documents in digital format. A strong digital archive of old and existing data is critical for the success of e-Governance solutions. Documents available on paper make it difficult to store,preserve and retrieve as and when it is required for references and reproduce based on the requirements.

Digital archival of these documents makes it easier to preserve these documents and make it available for decision making. SBL supports e-Governance initiatives by offering an end-to-end solution which meets the existing requirements of digital documents and also addresses the future needs.

The DAMS (Digitization & Archival Management System) solution digitizes and archives the documents and facilitates advanced search and retrieval, makes the data available in digital format for the authorized users and supports the success of citizen centric- e-Governance initiatives.

DAMS solution employs state of the art scanning technologies to preserve and scan the documents securely. DAMS supports digitization of documents on paper, charts and micro films. Speed of scanning operation, Safety of documents and security of digitized information are the major areas where DAMS solution excels.

DAMS solution offers customized solutions including multi-language support, advance/multi level search & retrieval functions with auto completion of search keywords to name a few. Further, access to the digitized documents is controlled in secure role based access policies which can be controlled by a central administrator.

SBL DAMS supports the following organizations across the country including Kerala Legislative Assembly, Himachal Pradesh Legislative Assembly, Airport Authority of India, LPSC – Department of Space, FEDO- FACT Designing and Engineering Organization, Delhi Cantonment Board, Kerala State Electricity Board, Regional Cancer Centre, Kerala Media Academy, Kerala State Industrial Enterprise, Mathrubhumi Printing and Publishing Ltd, Centre for Development of Imaging Technology.

Reach SBL DAMS team to convert all you physical document to digital…

Offshore Services Provider SBL Opens North American Headquarters in South Florida

SBL is proud to announce our expansion into North America with our operations center in Palm Beach Gardens, Florida. As we service our current clients and build new relationships in the US and Canada, we understand the need to provide an immediate line-of-sight view of our capabilities through a local presence. This U.S. operations center will execute all SBL business development, marketing communications, customer service and PR activities in North America.

The SBL USA office is managed by Paul Dudley, VP of North American Business Development and a Florida native with a comprehensive background in global sales, marcom, PR and customer service. With a combined 50 years’ experience in fulfilling sales and marketing requirements for international enterprises, the SBL USA team is working to effectively acquire and deliver business in North America. SBL US(1)

SBL celebrates Environment Protection milestone.

10th

At SBL, we are proud to be celebrating the tenth anniversary of our involvement in India’s Environment Protection Initiative. Originally set up in support of national projects, it has since grown into the starting point for all our international project standards. This journey has been recognised and audited on numerous occasions, through our multiple ISO and Six Sigma Accreditations and our Associations with major international Partners and Organisations.

As a direct result of this initiative we now lead on state-wide government projects that have environment protection at their heart. In the last few months alone these have included:

Digitization & Archival Management

  • Digitizing the State of Kerala’s Legislative Assembly proceedings since 1888.
  • Digitizing and archiving old newspapers for Kerala Media Academy.

E-Governance

  • e-Vidhan project for the Himachal Pradesh Legislative Assembly. Environmental considerations included:
    • Drastically reduce paper used to almost zero
    • Save over 6,000 trees supplying oxygen to over 12,000 people
    • Saving over Rs.10-15 Cr. on paper and printing costs
    • Deliver an online app for remote attendance dramatically reducing travel expenses and carbon emissions
    • Deliver a sustainable online portal which not only makes the process more efficient, with better decision making and outcomes, but which also dramatically reduces duplicated work and waste.
  •  
    Geospatial Services

    • BIM for Smart Cities
    • Environment and forestry planning and suatainability.
    • Groundwater analysis and flood modelling.
    • Agriculture management and productivity.
    • Mining and Corporate Responsibility.
    • Site suitability analysis for solar, wind and thermal.

    This anniversary coincides with the re-launch of our Group Mission, Vision and Values. Much has changed in ten years and we have updated our company policies to reflect the increased opportunities to forge global partnerships. Our core values of integrity, trust, accountability, innovation, teamwork and leadership underpin our commitment to operate in a sustainable, transparent and collaborative manner at all times. The inspiration for our Mission and Vision encapsulates this corporate responsibility:

    “Our worth is not measured by our look, popularity and money we amass. Our true worth would be measured by the benefits others gain out of our success and the positive impact we create to human life”. – Lord Shirdi Sai

    Over the next ten years we hope to expand significantly the number of clients for whom we operate a dedicated team throughout the year. This creates efficiencies and economies of scale while also allowing for more effective forward planning, project standardisation and teamwork based on collaborative innovation. These benefits in turn lead to less waste, greater productivity, an engaged and fulfilled work force on both sides of the partnership and a shared vision of how to develop and deliver a sustainable future together.

    If you would like to explore how an association with SBL can benefit your business practices please contact info@sblcorp.com

eVidhan Attracting Interest from Other States

eVidhan system was implemented in August 2014 in Himachal Pradesh Vidhan Sabha and the system played a key role in successfully facilitating all the sessions of 2014-15, including the monsoon and the budget sessions.

eVidhan has supported Himachal Pradesh Vidhan Sabha through better time management during the sessions, improving the efficiency of processes and by reducing the operational cost. According to Himachal Pradesh Vidhan Sabha implementation of e-Vidhan has reduced the usage of paper and printing and helped to save nearly 10-15 crores of operational expenses in addition to its contribution to environment.

eVidhan offers mobile application solution for the Legislative assembly members enabling them to access the days’s business 45 minutes before the start of the session. This application allows Legislative assembly members to access the information of the entire proceedings of the House in the digital form on their mobile phones and tablets immediately after the end of the day’s work.

Himachal Pradesh Vidhan Sabha’s successful implementation of e-Vidhan is getting attention from all other states. Madhya Pradesh assembly speaker has visited Himachal Pradesh Vidhan Sabha, to know more about the system and its benefits. The delegation led by the MP speaker was keen to explore the possibility of implementation of the project in their state.

eVidhan project is first of its kind in India and was developed as a joint venture between the Himachal Pradesh State Legislative Assembly, National Informatics Centre, National Informatics Centre Services Incorporated (NICSI), Government of Himachal Pradesh along with SBL.

E-Governance at Legislative Assembly House

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Government of India’s vision of Digital India aims to transform digital infrastructure as a utility for governance. This initiative help Citizens in getting effective Governance by reducing the redundant process and providing better transparency in Governance.

The Digital India initiative contributes to nation’s growth and development by bringing in technology interventions across the key areas where every citizen has access.

Digital India initiative faces tremendous challenges in implementation of e-governance solutions across different departments, this includes the digitization of existing information, adapting to technology based workflow management etc.

Experience of implementation partners in similar projects is one of the major challenges faced by Government. Lack of understanding of day-to-day functions of Government departments and the governance process can create more confusions among citizens and can create a reluctance to use the digital platform.

To tackle these challenges and ensure a digitally well-connected India Government is taking necessary steps, including validating implementation partners based on past experience in similar projects, educating and motivating citizens to use technology in day-to-day life etc.

A major measure taken by Government is to revise the traditional paper based workflow at legislative assembly to a digital ecosystem. This initiative will familiarize the benefits of technology in governance and encourage the legislative members to spread the benefits of technology through their constituency.

Himachal Pradesh Legislative assembly is country’s first legislative assembly who had transformed to a digital platform through e-Vidhan solution and has successfully completed all the sessions including budget session digitally .

In line with this transformation, e-Vidhan has offered mobile applications to Legislative members, enabling them to access information on the day’s business instantaneously. Through the mobile applications, Legislative members get a totally new opportunity to interact digitally with electorate and officials to handle the grievances of the public. Further, the members can access any data related to the development activities in the constituencies, thereby making eVidhan a complete ecosystem for Constituency Management.

eVidhan project is first of its kind in India and was developed as a joint venture between the Himachal Pradesh State Legislative Assembly, National Informatics Centre, National Informatics Centre Services Incorporated (NICSI), Government of Himachal Pradesh along with SBL.

eVidhan Project was Awarded the Civil Service Award – 2015 by the Himachal Pradesh Government for the transformation it had brought in Legislative proceedings, operational cost savings & its contribution to environment.

Successful implementation of e-Governance solution at Himachal Legislative Assembly has got attention from other Legislative assemblies across India and are moving forward to implement same, encouraging digital ecosystem at all levels of Governance.